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Matching Grants The Rotary Foundation Report to The Rotary Foundation One
Rotary Center 1560
Sherman Ave. Evanston,
IL 60201, USA Fax:
847-866-9759 E-mail: grants@rotaryintl.org |
The primary partner Rotary clubs/districts must submit Progress Reports every twelve months during project implementation.
The Final Report
is due two months after completing the project.
Project
Information
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Matching Grant Number |
60690 |
Project Country |
Philippines |
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Progress report |
X |
Final report |
Reporting Period from |
Oct 10, 2006 |
to |
June 30,
2007 |
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Host Partner Rotary Club: |
R.C. Tagbilaran |
District: |
3860 |
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International Partner Rotary Club: |
R.C. West Wollongong |
District: |
9750 |
Project
Narrative
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1. Briefly describe the project. a.
What were your original objectives? |
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Construction of Two Environmently friendly dry toilets in Bohol, Philippines Provide computers and connect Doljo Elementary School to the
Internet. Provide Free medicines to Panglao Village through the Government
Health Clinic and Dr. Cogo, serving over 24,000 residents. |
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Panglao Island, Bohol, Philippines Doljo Village Toilet provides clean tiled toilets to 24 families
who never had a toilet. Computers and Internet service was installed at Doljo
Elementary School serving 400 students and
disadvantaged women of the village. |
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2. Scope change. If the project was changed, how and why was it changed? |
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No change |
Rotarian
Involvement and Oversight
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3. How did Rotarians manage and oversee the project? |
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Administer all money for the MG on Quicken Accounting system.
Back up all entries with receipts. Design the Toilet Blocks, Hire the construction company. Perform
weekly inspections of the project. Organize the PTA and Boy Scouts to paint
the finished blocks. Purchase geranic drugs at wholesale and deliver to Doctora Cogo’s office. Review the
patient list. Purchase all computers, and equipment. Have them installed by computer company and internet provider. |
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4. How many Rotarians from the host
partner club participated in the project? 9 |
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5. In what way did the host Rotarians participate in the project? Please list all non-financial involvement. |
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Specify and purchase computers .Arrange for installation. Train
teachers in the operation. Organize scouts and PTA to paint the toilet blocks. Review patient list at Panglao Village Clinic. |
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6. How many Rotarians from the international
partner club participated in the project? Two
Rotarians from R.C. Corrimal, Derek and Adriana Pyrah
served as training instructors |
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7. In what way did the international Rotarians participate in the project? Please list all non-financial involvement. Computer training instructors. Dedicate completed toilet blocks Review patient list at Doctora Cogo’s clinic |
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Community Impact
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8. How many people benefited from the project? 25,000 villagers and school students |
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9. What was the impact of the project on the beneficiaries? |
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Provided Clean sanitary and environmently friendly toilet block for Danao
Elementary School with 400 students
Provided Computers, training and internet service to Doljo
Elementary School with 400 students Provided free prescription
medicines for the residents of Panglao village of 24,000 residents |
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10. What are the expected long-term community impacts of the project? |
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Improved health of villagers. Private and safe place for women
and children to take a bath Better personal hygiene habits of the villagers. Reduced impact
on the environment. |
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Financial Statement
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Currency Used: |
Philippine Peso |
Exchange Rate: |
P48 |
= 1 USD |
11. Income
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Sources of Income |
Currency |
Amount |
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1. TRF Matching Grant Award and Contributions |
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P 902,739.95 |
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2. Other Income (identify): |
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3. Other Income (identify): |
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Interest |
P 1,897.56 |
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4. Interest Income (if any): |
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Interest |
P 1,831.67 |
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Total Income:
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Peso |
P 906,469.18 |
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12. Expenses (add rows as needed)
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Budget
Items |
Name of supplier
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Currency |
Amount |
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1. Two Composting
Dry Toilets |
Gilbert Valles Construction |
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P 565,937.10 |
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2. Internet, Computers, supplies |
Globelines,
Rochelle Computer |
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P
162,232.22 |
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3. Prescription Geranic Medicines |
Tru-Aide
Pharmacy Wholesale |
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P
177,500.00 |
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4. Philippine Gov.
Taxes on Interest |
Metrobank
auto withdrawel |
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P
745.84 |
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5. |
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6. |
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7. |
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8. |
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Total Expenses: |
Peso |
P 906,415.16 |
13. Bank Statement - A bank statement that supports
the above statement of income and expenses must be attached to this
report.
Important
– please read:
X For
final reports, if there is less than US$200 remaining, please spend it
on eligible items.
If there is more
than US$200 remaining, it must be returned to The Rotary Foundation.
[Note: In India, government rules require that all unutilized funds be returned to the Rotary
International South Asia Office.]
q For grant awards over US$25,000, attach an Independent Financial Review to each progress report and the final report.
X Keep all original receipts for at least three years, or longer if required by local law. Do not send receipts to TRF unless requested by staff.
q If your project involves a revolving loan fund you will need to visit the Rotary website at: ‘www.rotary.org’ to download the Report Supplement for Revolving Loan Grants.
14. Certifying Signature – Either
the Host or International Partner must certify the report. If the grant is club
sponsored the current club president must certify the report and if the
grant is district-sponsored the district grants subcommittee chair must
certify the report.
By signing this report, I confirm to the
best of my knowledge that these Matching Grant funds were spent according to
Trustee-approved guidelines and that all of the information contained herein is
true and accurate. Original
receipts for all expenses incurred will be kept on file for at least three
years, or longer if required by local law, in case they are needed for auditing
purposes.
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Print Name: |
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Signature: |
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Date: |
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Rotary Title: |
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Club: |
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District: |
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In our effort to improve our grant program, we’d appreciate
your feedback on the following questions:
A. Rotary Impact –select all that
apply
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X |
Our club or district’s international
Rotary connections are stronger as a result of this project. |
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Club membership has increased as a
result of this project. |
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X |
Visibility of Rotary in our community
has increased. |
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X |
Our club’s awareness of the needs in our
community has increased. |
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X |
Volunteer activity in our club or
district has expanded. |
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X |
Our club or district is more active in
pursuing Foundation grants and Rotary programs. |
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X |
Awareness of the needs in our community
has increased among Rotarians in other countries. |
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Participation in this Matching Grant has
not changed our club or district in any significant way. |
B. Project Sustainability – select all that apply
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X |
The project will continue to function
without Foundation funds. |
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X |
Equipment purchased with grant funds is
being maintained with local materials and expertise. |
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X |
If training was a component of the
project, trainees are using their knowledge and skills. |
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X |
This project has provided community
members with the skills, knowledge, or institutions that will allow them to
help themselves. |
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X |
The community has initiated additional
projects related to the same or similar problems. |
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The project has not been sustainable. |
C. Suggestions
Given your experience, do you have
suggestions to improve the Matching Grants program?
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FROM THE TIME THAT THE PROJECT IS
APPROVED UNTIL THE MONEY IS TRANSFERRED TO THE BANK IS ABOUT THREE MONTHS.
MOMENTUM IS LOST. |
If
your project clearly demonstrates Rotarian involvement and is worthy of
publication, please complete an RI Newstip Form, available on the RI website at
http://www.rotary.org/newsroom/downloadcenter/pdfs/mg_newstip.pdf
Report Checklist
Does
your report include the following?
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X |
Time period of reporting |
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X |
How and what the project accomplished |
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X |
Rotarian participation, oversight and
management |
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X |
Rotary impact |
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X |
Itemized report of income and expenses |
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X |
A bank statement |
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X |
Certifying signature |
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Independent Financial Review for grant
awards of US$25,001 or more |
Have
you done the following?
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X |
Made copies of the report for both the
host and international partner |
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Returned surplus funds over US$200
(except in India where all unutilized funds must be returned) |
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X |
Made a file to store the report and
receipt copies for three years or longer if required by local law |